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Procurement & Disposal Unit

Home Departments Management Support Services Procurement & Disposal Unit

Unit Head

MAYANJA WILLIAM
DISTRICT PROCUREMENT OFFICER (DPO)

Unit’s Mandate

  • To ensure transparent, accountable, and value-for-money procurement and disposal of public assets in accordance with the Public Procurement and Disposal of Public Assets (PPDA) Act, 2003 (as amended), and related regulations. The sector is responsible for coordinating, managing, and advising on all procurement and disposal activities within the district to support efficient service delivery.

Core Functions

  • Procurement Planning: Guide departments in preparing and consolidating annual procurement and disposal plans in line with the approved budget and work plans.
  • Procurement Processing: Coordinate the preparation of bidding documents, solicitation, bid opening, evaluation, and contract award processes in compliance with PPDA guidelines.
  • Contract Management Support: Monitor implementation of awarded contracts and provide advice to user departments to ensure timely delivery of goods, works, and services.
  • Records Management: Maintain a comprehensive procurement and disposal records system for transparency, audit purposes, and legal compliance.
  • Compliance Monitoring: Ensure that all procurement and disposal activities adhere to the PPDA Act, regulations, and district procurement policies.
  • Disposal of Public Assets: Coordinate the disposal of unserviceable, obsolete, or surplus assets in accordance with approved procedures and disposal plans.
  • Reporting: Prepare and submit periodic procurement reports to the Contracts Committee, Accounting Officer, and PPDA Authority.
  • Procurement Advisory Services: Provide professional procurement guidance to the Accounting Officer, user departments, and the Contracts Committee.
  • Risk Management: Identify procurement-related risks and propose measures to mitigate fraud, corruption, and inefficiencies.
  • Capacity Building: Promote procurement knowledge and capacity among district staff through training, sensitization, and mentorship.

Core Values

  • Transparency: Ensure openness in all procurement and disposal processes to build public trust and accountability.
  • Integrity: Uphold ethical behavior, honesty, and fairness in procurement decisions and transactions.
  • Value for Money: Strive to obtain the best quality goods, services, and works at the most competitive prices.
  • Accountability: Take responsibility for procurement actions and decisions in accordance with the law and public expectations.
  • Equity and Fairness: Provide equal opportunity to all eligible bidders and prevent discrimination or favoritism.
  • Professionalism: Maintain high standards of competence, conduct, and efficiency in procurement operations.
  • Confidentiality: Protect proprietary information and ensure secure handling of procurement data and communications.
  • Compliance: Adhere strictly to procurement laws, regulations, and ethical standards.
  • Efficiency and Timeliness: Deliver procurement services promptly to support timely project implementation.